Collecting and submitting SCORE data
Good Practice
- Please inform tenants why you are collecting the information, how it will be used and who will be using it.
- It is important to stress that SCORE information is anonymous and absolute confidentiality is maintained.
- Complete the Letting code on every log. This will ensure that you can identify the log from your in-house records if the SCORE team needs to contact you.
- Answer all questions fully. If the tenant was not interviewed or refused to give details for any of Q1 - Q11 of the Lettings log, please use the appropriate 'Interview Refused' or 'Unable to Interview' code in the Part A header.
- Code sheet - the codes for use with Q1 - 4 and Q6 & 7, are listed on the back page of the Log Completion Guide.
- Record children up to 12 months as aged 0.
- Children living permanently with the tenant should be coded as economic status 9; children who stay part-time with the tenant as part of a custody agreement should be marked economic status 10.
- Child Tax Credit - the amount received depends on income and number of dependant children. Table 3 overleaf lists the maximum weekly entitlements.
- Statutorily homeless - A tenant can only be classified as 'statutorily homeless' by a local authority (and only if certain conditions are met - see SCORE manual).
- Postcodes - please provide the full postcode for the property being let along with the Council Area Code - this information will be queried by the SCORE office if missed. Previous location property details should be filled as accurately as possible, where known. Postcodes can be checked at www.royalmail.com
- Council Area codes - these are listed on page 3 of the Log Completion Guide or Appendix 6.1 of the SCORE manual (Council Area codes are 3 digits long and refer to a unitary authority area).
All logs should be submitted using either the Online Submission system or the EDT specification. The Online Submission method of submission allow for better quality data as it has built in validation to assist you to complete your SCORE logs fully and accurately.
- Contact CHR for a Login and Password if you do not already have one.
- Enter your SCORE data into the online lettings log.
- Click the 'Save and Validate' button at the bottom of your completed log, once you have answered all questions and corrected all errors - the log is instantly transferred to the SCORE office.
SCORE Lettings logs
Section / Question Number
Page 1 Header |
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Part A: Household Details |
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Q3, 4 & 6 |
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Q5 |
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Part B: Income and Benefits Details
Q8
Q8 |
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Part C: Accommodation Details |
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Q14 |
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- Please ensure all income figures are WEEKLY amounts.
- If you only have monthly figures, multiply these by 12 and divide by 52 to get a weekly figure.
- Income 'Refused', 'Not known' or 'Not Applicable' - only use these options if the tenant is unwilling or unable to provide complete income details.
- Disability Living Allowance and Attendance Allowance should be excluded from any breakdown - these are calculated at the SCORE office by the responses given for Q9.
- If an income breakdown is unavailable but you have a total weekly figure, please enter this in the 'Total' box in Q8.
Table 1 Weekly state benefits figures (April 2011 - March 2012) |
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Income Support |
£ |
State pension (economic status 5) |
£ |
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Single person, under 25 |
53.45 |
Single person |
102.15 |
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Single person, aged 25 or over |
67.50 |
Couple |
163.35 |
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Single person, aged 60 or over |
137.35 |
Pension credit (economic status 5) |
£ |
|
Couple, both aged 18 or over |
105.95 |
Single person (minimum weekly income) |
137.35 |
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Couple, both aged 60 or over |
209.70 |
Couple (minimum weekly income) |
209.70 |
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Table 2 Examples of expected income breakdown for families receiving CB, IS and CTC |
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Household Type |
Child benefit (£) |
Other state benefits (£) |
Child Tax Credit (£) |
Single person over 18, with one child |
20.30 |
67.50 |
59.50 |
Single person over 18, with two children |
33.70 |
67.50 |
108.50 |
Couple, one or both over18, with one child |
20.30 |
105.95 |
59.50 |
Couple, one or both over18, with two children |
33.70 |
105.95 |
108.50 |
Table 3 Child Tax Credit (maximum weekly entitlement) |
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Total received = family element + (no. of children x child element) + any additional elements |
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£ |
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£ |
Family element |
10.50 |
Disabled child element |
53.62 |
Baby element (if at least one child under 1) |
10.50 |
Severely disabled child element |
21.63 |
Child element (per dependent child) |
49.00 |
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Council Area codes
Council Name |
Code |
Council Name |
Code |
Council Name |
Code |
Aberdeen, City of |
100 |
East Renfrewshire |
220 |
Perth & Kinross |
340 |
Aberdeenshire |
110 |
Edinburgh, City of |
230 |
Renfrewshire |
350 |
Angus |
120 |
Falkirk |
240 | Shetland Isles |
360 |
Argyll & Bute |
130 |
Fife |
250 |
South Ayrshire |
370 |
Borders |
140 |
Glasgow, City of |
260 |
South Lanarkshire |
380 |
Clackmannan |
150 |
Highland |
270 |
Stirling |
390 |
West Dunbartonshire |
160 |
Inverclyde |
280 |
West Lothian |
400 |
Dumfries & Galloway |
170 |
Midlothian |
290 |
Western Isles |
410 |
Dundee, City of |
180 |
Moray |
300 |
UK - Not Scotland |
500 |
East Ayrshire |
190 |
North Ayrshire |
310 |
Outside UK |
999 |
East Dunbartonshire |
200 |
North Lanarkshire |
320 |
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East Lothian |
210 |
Orkney Isles |
330 |
